Workplace communication helps you facilitate the flow of information and to eliminate misunderstandings. Besides, excellent professional communication also plays a vital role in your career growth. How can you communicate effectively at work? Irrespective of whom you are communicating with, you need to possess some essential skills to succeed with effective communication.
If you are thinking, “How can I improve my communication skills at work?”, here are ten tips to help you.
Make an impact using key points
You must memorize critical aspects of the subject whether you are talking at a conference or giving a presentation. Make sure to emphasize key points at the start and the end of your speech to ensure that your listeners have understood the core of the topic correctly.
Reiterate if necessary
Most listeners get distracted when you try to communicate with them. Therefore, never be reluctant to repeat yourself if you think it will help to focus their attention on the subject you are talking about. You can also use formal emails, written memos, and texting for necessary follow-ups.
Be firm and use an appropriate tone
Remember that using a collective tone and remaining calm speaks of your reliability and confidence in the workplace. Therefore, make sure to be firm while you communicate with someone at your workplace. However, don’t overdo it. If you show aggressiveness, your listener might get a negative impression, which may affect your reputation.
Note down important things
When you are doing multitasking, it is always better to write things down so that you remain organized. Doing this will also simplify your routine. You can take notes during your presentations, office meetings, and brainstorming sessions. If you find it helpful, you can also use follow-up emails to make sure that you have grasped the key points in these meetings.
Don’t forget that confidence is the key
Try to appear confident when you are in your workplace. There are many ways to appear confident. Be slow and steady during your conversations. Keep things short and to the point, and avoid rambling. Also, always maintain a relaxed and calm posture. For most people, confidence is an attribute which comes through practice.
Use new methods to communicate
Effective communication at work requires you to use a variety of ways to communicate instead of relying only on PowerPoint presentations. For example, you can use storytelling to express your ideas. You can use various gestures and tones to get your point conveyed to the listener.
Ask relevant questions
Effective communication in the workplace becomes easy when you know the right questions to ask. However, you need to evaluate a few things before posing a problem such as how to phrase the question correctly and whether the subject is relevant. You also need to consider whether it is better to ask the question in person or ask it in a meeting. Also, remember to time your question correctly.
There might be certain situations at work when you have to give the same presentation repeatedly in front of separate clients. This can be time-consuming and can also make the communication process ineffective. Therefore, you should record the presentation and share it. Platforms like Wistia and Zoom helps you to record your job-related presentations and videos.
Proof-read to avoid silly mistakes
Whether it is a regular email or urgent fax, always proofread carefully before sending them. Look for possible errors, such as a wrong name or address, spelling mistakes, or other incorrect details. You can download grammar checker tools available online such as Ginger Online, Grammarly, etc., to detect any silly errors.
Make sure to ask feedback from your managers and peers after every presentation or meeting. Remember that honest feedback will help you understand your weaknesses and work upon them. Moreover, if you seek feedback, it will make your employer think that you are eager about learning. It will help you to create a good impression on the minds of your employer.
Last but not least, remember that effective communication is a two-way process and requires a lot of practice, so work hard at these communication tactics to keep everyone at your workplace up to date. After all, “it’s not what you say, but how you say it.”
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